Project Administration Support

For more than half a century, Serco has walked alongside the pioneers of space. Serco has supported over 50 ESA missions where our teams have helped launch satellites, guide spacecraft across the void and turn data into discoveries that reshape our world. With thousands of specialists contributing across the entire space lifecycle from satellite testing to launch services, LEOP to operations and surveillance, we’ve become a trusted force in national And European space strategies. And now, the next chapter could include you. As part of our long-standing partnership with the European Space Agency, we are looking for a Project Administration Support to join our team at ESTEC in Noordwijk, The Netherlands. The Project Administration Support provides operational and administrative support to ESA programme and project teams, ensuring accurate execution of procurement, financial, manpower planning, reporting, and project control activities. The role supports project controllers and programme managers in maintaining data integrity, process compliance, and efficient workflow management across multiple corporate systems. Responsibilities Procurement & Contract Administration Support procurement and contract implementation activities. Create and manage Purchase Orders, Work Orders, Contracts, Contract Change Notices (CCNs), Shopping Carts, and RFXs within ESA systems (esa-p). Process Goods Receipt Notes (GRNs), invoices, and payment-related transactions. Support contract close-out activities and audit trail preparation. Monitor procurement workflows, approvals, and status reporting. Project Control Support Provide transactional and administrative support to project controllers. Support financial reporting, manpower planning and resource tracking activities. Assist in Programme board reporting and status updates. Monitor contract KPIs, including time-to-contract performance metrics. Support AC and IPC document preparation and approval cycles. Data Management & Reporting Verify accuracy, consistency, and integrity of procurement and financial data. Analyse variances between actual and planned expenditures and manpower allocations. Develop dashboards, reports, activity logs, and management presentations. Recommend process improvements and corrective actions. Audit & Continuous Improvement Support financial and management audits. Maintain process documentation, templates and user guidance. Assist testing and adoption of new digital tools and systems. Profile Required Qualifications Bachelor's degree in Business Administration, Project Management, Finance, Economics, or equivalent. Minimum 3 years of experience in project administration, project control, procurement, or business operations support. Experience working with ERP and procurement systems. Knowledge of IPSAS and Finance/Accounting is an asset. Required Skills Strong analytical and reporting capabilities. Excellent stakeholder coordination skills. Advanced Microsoft Excel and Microsoft 365 proficiency. Strong Knowledge of SAP, procurement workflows and financial controls. Strong attention to detail and process compliance. Preferred Experience ESA, aerospace, engineering, or government programme environment. Knowledge of EROS, ESA-P, ESA-Star, WLMS/Planisware and Power BI. What we Offer: More than just a job At Serco, we believe that a career should come with more than just a paycheck, it should provide support, security, and a sense of balance in your life. We offer 20 holidays + 10 additional discretionary holidays per year. We support your daily life and commute in practical ways. If you travel to work, you can claim a travel allowance of €0.21 per kilometre for up to 150 km, or you can have your public transport fully reimbursed. For those working from home, there’s a small daily allowance of €2 to cover extra costs, and new employees can be reimbursed up to €500 for a desk or chair to make their home workspace comfortable. When your work takes you on missions or travel, all business-related expenses are fully covered, and for peace of mind during tax season, our appointed advisor will assist you in completing your income tax forms. If you enjoy cycling, our bicycle scheme allows you to benefit from a tax-efficient allowance of up to €749, one year of full insurance with an additional €89 per year for accessories.Our company pension scheme is premium-free which means that the pension premium is fully covered by us. follows the Dutch State Pension framework, ensuring you can plan confidently for the future. To support your wellbeing and daily work, we offer up to €250 reimbursement for work glasses to reduce blue light strain and provide access to Benefits & Work, offering multiple discounts for online shopping. For lifelong learning, all employees receive a 35% discount on programs at Webster University. At Serco, our benefits are designed to make your life easier, healthier, and more flexible, so you can focus on contributing to groundbreaking space missions while feeling supported every step of the way. Relocation: The Netherlands' central location in Europe makes it an ideal base for travel and business within the EU. Major cities are well-connected by road, rail, and air with Amsterdam Schiphol Airport one of Europe's busiest and most well-connected airports, facilitating easy international travel. Serco offers relocation support for all EU passport holders that are planning to relocate to the Netherlands and work for Serco B.V.