Facilities & Workplace Coordinator

Excited to grow your career?

BBVA is a global company with more than 160 years of history that operates in more than 25 countries where we serve more than 80 million customers. We are more than 121,000 professionals working in multidisciplinary teams with profiles as diverse as financiers, legal experts, data scientists, developers, engineers and designers.

We are looking for a Facilities & Workplace coordinator to oversee the day-to-day operations of our Paris office. This role ensures that the workplace is safe, efficient, and fully operational, supporting employees and business activities through effective facilities and vendor management.

About the job:

Key responsibilities

• Oversee the maintenance and smooth operation of the office premises.
• Manage relationships with external service providers and suppliers.
• Coordinate office logistics, including workspace setup, relocations, and equipment management.
• Ensure physical and IT security measures are in place and functioning (e.g. access control, alarms, CCTV).
• Supervise mailroom and delivery services (incoming and outgoing).
• Manage supplier contracts and perform initial invoice validation.
• Support vendor risk management processes by collecting and maintaining required documentation.
• Monitor inventory of office supplies and consumables.
• Lead space management and occupancy planning using tools such as Archibus (or similar).
• Maintain accurate inventory control records.

Requirements

• Bachelor’s degree in Business Administration, Engineering, Hospitality Management or a related field (or equivalent experience).
• Proven experience in facilities management, office management, or operations.
• Basic understanding of health & safety, security, and compliance standards.
• Fluent in French.
• Fluent in either English or Spanish.
• Excellent stakeholder management and communication skills.
• Attention to detail, particularly in contract and invoice review.
• Proactive and solution-oriented mindset.
• Ability to manage multiple priorities in a dynamic environment.

What we offer

• Opportunity to work in an international environment
• Exposure to cross-functional teams and operations
• A role with impact on workplace experience and operational efficiency

Skills: