AGL transport & logistics - Operations Disbursement and Admin Controller M/F

Job Purpose:The Operations Disbursement & Administration Controller is responsible for managing operational disbursements, supplier invoice verification, cost tracking, and administrative processes to ensure accuracy, compliance, and timely processing. The role supports effective cost control, document management, and reporting while providing administrative support to Operations, Finance, suppliers, customers, and other stakeholders.Key ResponsibilitiesOperational Disbursement & Cost Control• Manage operational disbursement requests and supporting documentation.• Verify accuracy, completeness, approvals, and compliance of disbursement records.• Maintain cost trackers and monitor outstanding disbursement items.• Identify cost variances, discrepancies, and control weaknesses.• Ensure all operational expenses are appropriately documented and approved.Supplier Invoice Verification• Review and validate supplier invoices for accuracy and compliance.• Verify supplier details, pricing, quantities, purchase orders, and approvals.• Investigate and resolve disputed, incorrect, or duplicate invoices.• Ensure timely processing of invoices to support payment schedules.Administrative & Document Management• Coordinate the dispatching of approved customer and supplier invoices.• Maintain accurate records of documentation and outstanding actions.• Manage document flow between Operations, Finance, customers, and suppliers.• Support administrative processes and continuous improvement initiatives.Reporting, Compliance & Stakeholder Support• Prepare reports on operational costs, disbursements, invoices, and exceptions.• Maintain audit-ready records and ensure compliance with company policies and internal controls.• Provide guidance to operational teams on documentation and approval requirements.• Escalate significant discrepancies, supplier issues, or control concerns to management.• Assist in developing and standardizing procedures, checklists, and controls