AGL transport & logistics - Assistant to the Deputy Head of Compliance M/F

Main Duties and Key ResponsibilitiesThe Reporting Assistant within the Shared Service Center is responsible for supporting the Compliance Department, and more specifically the Deputy Head of Compliance, in carrying out a wide range of responsibilities related to monitoring and supporting the team of Compliance Officers, as well as overseeing ongoing projects and preparing reports for the Group Head of Compliance and various committees.The purpose of this position is to assist the Deputy Head of Compliance in managing a department that oversees a broad range of strategic and engaging initiatives, including the review and enhancement of tools, process digitalization, procedure updates, and other compliance-related projects. The role also ensures that the department's activities are properly documented, tracked, and archived to support audit requirements.More specifically, the position includes:• Monitoring the schedule for the preparation of various meetings and events. • Preparing and following up on meeting minutes following internal departmental meetings, cross-functional meetings, and project-related meetings. • Tracking action items agreed upon during team meetings and coordinating follow-up with other departments. • Drafting responses for internal and external stakeholders. • Preparing internal communications on specific compliance-related topics. • Drafting memoranda, procedures, PowerPoint presentations, and other supporting documentation. • Assisting the department in conducting quality reviews of program implementation, reviewing and analysing documentation, and issuing recommendations for continuous improvement.